Intelligent Information Management Systems

It is widely accepted that the modern company relies on numerous sources to pull content whether it’s a HCM, ERP, ECM, or CRM.

Both companies in the Gilbert and their customers require information from multiple places to complete assignments, and this adds additional complexity if that data is not easily attainable.

The conventional route was to pull data into a central repository but this approach is not supportable long term as one system can’t maintain everything, particularly in some mid-range to large organizations.

In lieu of siloed data that is arduous to access and enables process disorganization, there must be a way to tie all the information together, especially for users accessing multiple tools. Thankfully, with today’s open APIs, interconnected systems, and cloud technology, it’s become obvious that legacy systems are being pulled out. Instead, Intelligent Information Management Systems are aiding businesses to gain clarity into their most important data, uncover their value, and achieve good outcomes.

Intelligent Information Management Benchmark Report

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You might be shocked to hear that 83% of employees have had to recreate documents due to the fact that they couldn’t find it on their private network. In fact, 86% of workers struggle to find the information resources they need to do their work. In a recent study, IDC shared that information management inefficiencies cost businesses over 20% of their productivity per year or $20,000 per staffer.

What Do The Experts Say?

John Mancini, chief evangelist at AIIM International said “I think after a number of false starts, we are finally in the era information management,” during his keynote talk 2017 conference. he went on to say, “ the new world is all about data and content, not or content. we’ve operated past with convenient dichotomy between management content management. if this ever made sense, it makes less sense as time goes on. kinds customer-centric problems that must be solved require competencies technologies from both worlds.”

“The new replacement term for ECM will be intelligent information management, which is first and foremost the realization that a single content repository to store everything is — and always will be — a pipe dream. Consolidation and simplification, yes, but ripping and replacing mission-critical content systems in the quest to get everything in one place is just not a reality for most organizations.”

Elements of (IIM) Intelligent Information Management Systems

Definition

What content do we own? Where are we storing it? Who leverages it? How do they leverage it? What do we need to make it more accessible? A strategic consulting partnership that includes stakeholders, can respond to these questions through interviews and identifying objectives and risks, and planning
Records Management

Protocols are also important to define content preservation and discarding through its lifecycle and decide the end of its necessity to the business. Once documented, these protocols should be automated whenever you can.
Intelligent Capture

Technology like Artificial Intelligence, Machine Learning, Smart Classification, and OCR can aid in decoding in unstructured formats and expose its benefit.
Global Search

Global search enables users to send a single query and obtain results from multiple systems, whether held in an on-premise or cloud environment, without being required to manually look through each of these sources separately.
Content Services

Content services should administer an automated delivery instrument for information-driven workflows, without respect to where data is kept, letting content to flow freely and create an environment that enables collaboration both internally and externally.
Business Intelligence

Information visualization adds a comprehensive view of what knowledge is stored within your data, enabling you to make data-informed choices and take advantage of insights throughout your organization.

At Wave, we offer numerous consultative methods to support companies define, plan, and achieve a forward-moving, successful, and viable intelligent information management system.