A Cost/Benefit Analysis of SharePoint vs Xerox Document Management Solutions in Gilbert

If you are in search of Document Management software for your company, SharePoint and Xerox are two choices that might've crossed your path. But how are you weighing your choices?

In our 20+ years of experience helping to implement innovative and potent platforms that ameliorate workflows and promote synergy, we have observed that buyers are most preoccupied with the total cost of implementation (TCO).

In addition, they are also assessing features, vendor reputation, and client feedback.

So, in this article, we're going to differentiate Xerox DocuShare and Microsoft SharePoint alongside each other.

We will take a look at costs, features, and client feedback across a number of the most renowned solution review sites. But before that, let us take a look at the advantages of document management platforms.

The Benefits of Document Management Tools

A document management solution could help you boost productivity, expand teamwork, and strengthen security for those organizations that supervise sensitive data, such as healthcare, government, and the financial sector. Let's break these benefits down a little further.

• Dematerialized systems are less expensive

• Centralized document storage

• Boosted efficiency and throughput for your personnel

• Greater protection for your classified documents and information

• Improved regulatory compliance

Now that we've reviewed the advantages of document management software, let's begin our product evaluation with a quick introduction to of these products.

Microsoft SharePoint vs Xerox DocuShare Comparison

Introduction

Microsoft SharePoint is a cloud-based, SaaS collaboration tool that supplies a document management and repository system and integrates smoothly with Microsoft Office tools like Excel.

Companies of different sizes could also broaden SharePoint Online's capacity to involve process automation with the use of Microsoft PowerApps' Power Automate program.

Automation functionalities involve Optical Character Recognition (OCR), artificial intelligence, and machine learning to capture information from scanned documents and searchable PDFs.

Xerox DocuShare, an enterprise content management system (ECM), allows clients to develop, share, and manage content while smoothly integrating other business solutions, and expanding personalized software solutions.

While labeled an ECM, Xerox DocuShare could be applied in smaller businesses and SMB's as well to expedite company workflows and facilitate document management.

It should also be noted that Xerox DocuShare can also be programmed to deliver process automation capabilities.

Pricing

When calculating the total cost of ownership (TCO) for a document management solution, we want to include a number of considerations such as:

• Licensing

• Subscription Fees

• Onboarding and Training

• Business Needs Customizations

• Maintenance and Support

Pricing for Xerox DocuShare starts at $1,500 per license while Microsoft SharePoint's pricing starts at $5 per user/month. While that is a significant disparity, we need to learn more about the features provided before making a final decision.

Furthermore, let's take a look at how Xerox and SharePoint contrast in terms of functionalities.

Features

Like with any organizational tool, it’s vital that you carefully assess functionality in your evaluation process. Often software categories comprise of choices that differ significantly in their functionalities and capabilities.

The platform you eventually choose should give a good user experience, assist your organizational proceedings and duties, and provide greater perceptibility into your procedures. They must also contain the characteristics that are most important to your organization.

Having said that, let us take a look at Xerox DocuShare vs Microsoft SharePoint capabilities specific to document management.

Customer Reviews

One more important consideration when assessing document management tools is user reviews. Let us go over a few reviews from a number of the most well-known product review sites.

Not sure which document management system is perfect for you in Gilbert? Wave can help!

Maintaining a competitive advantage in today's volatile organizational landscape can be challenging. By streamlining your business processes to augment productivity and eliminate bottlenecks, you could guarantee that your business has the best chance of staying ahead of the competition.

To achieve this, your company must be careful to choose the appropriate solutions that will enable you to maximize your resources and achieve your strategic development goals.

That isn't always simple for a business just getting underway with back-office modernization or intelligent information management projects.

At Wave, we can assist by evaluating the essential pieces of your organization and with step-by-step digital transformation and organizational task automation, enhance them.

We utilize a mixed toolset in accordance with your business needs to automate your tedious business tasks around gathering, organizing, and cataloging data so that it is simple to locate and use whenever, from wherever.

We can assist you in customizing your document management platform to satisfy your organization’s particular needs and we willingly work with over 60 industry-accepted ECM and DMS solutions.

If you’re keen to learn more, reach out immediately and we can arrange a time to chat.